HFCSD Data Privacy

This site is designed to provide parents with information and processes related to student data privacy and security in accordance with New York State Education Law 2D. This includes the Hudson Falls Data Privacy and Security Policy, the Parent’s Bill of Rights, Data Privacy Complaint Process and links to vendor contracts and assurances regarding the responsible use of your student’s information.

Data Protection Officer

Mike DeCaprio, Assistant Superintendent for Education and Accountability  mdecaprio@hfcsd.org 

Parent’s Bill of Rights

The purpose of the Parents’ Bill of Rights is to provide information to parents, legal guardians, those in parental relation to students and eligible students (age 18 and older) about certain legal requirements that protect personally identifiable information (PII) pursuant to state and federal laws. To read HFCSD’s full policy please click here: HFCSD Bill of Rights for Data Privacy & Security

PII includes but is not limited to:

  • Student’s name
  • Name of student’s parent or family member
  • Address of student or faculty
  • Student ID
  • Social Security number
  • Date of birth
  • Other information that alone or in combination is linked or linkable to a specific student

Third Party Vendor Contracts

HFCSD may utilize vendors through paid contracted services and/or free services activated through individual user Terms of Service (click wrap) agreements for one or more technology services in the provision of its educational services. These include software, mobile or web applications, and/or web-based services.

For information about vendors that collect, process, store, or analyze personally identifiable student data or teacher/principal evaluation data to support our educational services please access our complete listing of approved resources:

Complaint Procedures for Unauthorized Data Disclosure / Data Breach

Parents, legal guardians, eligible students (students who are at least 18 years of age or attending a post-secondary institution at any age), principals, teachers, and employees of an educational agency may file a complaint about a possible data breach or improper disclosure of student data and/or protected teacher or principal data.

  1. To submit a complaint, please download & complete the Hudson Falls Unauthorized Data Disclosure/Data Breach Form. Paper forms are also available in the Technology Office.

  • Completed forms may be submitted by email to the Data Protection Officer, Mike DeCaprio, Assistant Superintendent of Education and Accountability at mdecaprio@hfcsd.org or forms may be given directly to the principal who will submit the form to the DPO.

  1. Mr. DeCaprio, or assigned designee, will contact the complainant by phone or email to review the complaint, and initiate an investigation.

  2. Investigations will be completed and finalized in a reasonable amount of time, typically, within 60 calendar days from the receipt of the complaint. In the event the investigation needs to extend beyond 60 days, due to extenuating circumstances, the complainant will be contacted to inform them of the delay and the expected timeline for completion.

  3. HFCSD will maintain a record of all complaints of data breaches or unauthorized releases of student/staff data & their disposition in accordance with applicable data retention policies, and report complaint reports & investigations as directed by NYS Ed Law 2d / Part 121 Regulations to the NYSED Chief Privacy Officer.

Additional Information & Resources:

WSWHE BOCES Vendor Agreements 2020-21